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Today’s healthcare industry is about more than just caring for sick patients on a case-by-case basis — it is about making sure the “care” is staying in heathcare and everyone is provided with proactive and accountable health management. Luckily, with digital technologies evolving at such a rapid pace, there is a framework for healthcare providers that allows you to coordinate care efficiently while still following security and privacy protocols.
Security above all else
For healthcare providers, security and privacy is a high priority. You are privy to sensitive patient information and it is required by law to keep that information secure. When you are printing documents about a patient’s health or required care, your multifunctional printer is the key to keeping information secure. To make sure you have complete control, you need an printing and workflow system that enhances your data security and ensures that you meet all industry regulations while increasing productivity, lowering your costs and meeting all of your scanning and printing needs.
Secure authorization allows your printer to work in tandem with your existing network credentials, increasing security by requiring the user to authorize a job before printing, copying, emailing or scanning at you MFP. That means that not only can documents only be produced and replicated by predetermined staff, but you can also keep a record of what is being printed or copied, when and by whom.
MFPs also allow secure print pulling, which means that items will no longer go unclaimed in the output tray where they can be accessed by anyone in your office. Users are required to enter a passcode after they have sent the job to the printer, before the document can be printed.
Prevent printing failures
Studies show that 1-3% of an organization’s revenues are spent on document output and that 30% of all clinical and back office process interruptions are a result of delivery failures. That means that when it comes to managing your patient records, the stakes are high. Luckily, with the constant innovations of MFPs, you can consolidate your printing servers, centralize your queue management and reduce IT printer support to lower costs, all while continuing to protect your private patient data.
MFPs now have features that allow you to manage all of your patient records and back office documents, They act as a central point for document control and converts the data to a printer-ready format so you can rely on it to be delivered promptly. You can even get devices that can integrate with electronic forms to eliminate the need to spend money on pre-printed forms and tamper-proof paper. With fewer printing problems, you are guaranteed to have faster delivery of critical documents and provide prompt patient care.
The single solution you’re looking for
No matter the size of your healthcare facility, office real estate comes at a premium. You don’t want to have to devote more floor space than you have to to office equipment. The more space for patients and patient care, the better. An MFP is the solution to your office space woes. With one platform for all communications, printing and reproduction, you can have everything your office needs in one place. There is no need to waste space on a copier, printer, scanner and fax machine. They’re all available in one packaged platform. You can streamline all of your high-volume processes to save time, money and space.
If you aren’t quite sure how one machine can do it all for you, BrockOA is happy to help. We have been providing office automation solutions to businesses since 1995 and are experts in making business life better. Let us help you make your healthcare practice the best provider it can be. It all starts with a successful, easy-to-run office system.
