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From the smallest organization to the biggest corporation, businesses everywhere are frantically trying to slash costs and maintain profitability by any means necessary. When it comes to office equipment, this usually means simply cutting back on your investments or eliminating some functions all together. This doesn’t have to be the solution. By getting strategic, it’s possible to achieve a notable return on investment by optimizing your office automation equipment investment. It’s not hard, here are a few suggestions to help you on your way to profitability:
Consolidate
We’ve said it before, and we’ll say it again: Consolidating your printers, copiers and scanners with a single multifuntional device is the best way to start saving money. With the rapid move toward digital, we’re seeing less and less demand for several big and bulky machines. Now, it just makes sense for businesses to opt for a multifunctional printer that takes less office space and gives you more bang for your buck.
Stop filing paperwork
Again, everything is going digital and it’s time to embrace it. There is no need for employees to spend hours filing paper documents when you can automatically send electronic files to your document management software. With an MFP, it is easy to scan and index anything you need and even easier to find. Take back those hours and get working on something more profitable.
Allow employees to BYOD
The BYOD (Bring Your Own Device) trend is here and it’s not going anywhere anytime soon. About 75% of businesses are allowing employees to use their own mobile devices at the office and it’s working. The idea behind it makes sense, let your team use devices they are already used to land everything just gets easier. For increased productivity, ensure you have an MFP that allows mobile printing so that everyone can access documents whenever and wherever they need to. And if everyone is already tech savvy with their own devices, try to bring in other technologies that are similar to what they already know to make everything run that much more smoothly.
Reduce consumable costs
Not everything has to be printed. And those documents that do need printing don’t always need to be the best colour quality. Think before you print — can it be printed in draft mode to save toner? Or double sided to save paper? SMFPs also allow print jobs to remain in memory with being printed until authenticated and confirmed. The days of printing something and leaving it in the printer tray (wasting paper, toner and electricity) are over.
Remember, upgrading to an MFP is an investment and should, in the long run, give you a return on that investment. If you have invested in a system that is constantly adding to your budget, it just isn’t worth it. When you work with BrockOA, we will help you find the perfect office automation system to get the best and fastest ROI for your business.
