When should you upgrade your office equipment

We’ve spoken before about how upgrading your equipment is a big investment. Maybe you or your boss feels comfortable with the old clunker or perhaps the budget is tied up for the year. However, sometimes it is a necessity to take that step and upgrade for your business’s growth. But if you’re comfortable with the old machine, how can you determine if it’s actually necessary for the business? There are some telltale signs that you should be watching for to make sure that your office is running as efficiently, and cost effective, as possible.

Your machines are costing your business more money than you realize

Before you purchased or leased your office equipment, you probably examined the financial aspects. When you drew up a budget you included the cost of the machine and any necessary components, such as stocking it with paper, toner or ink. Did your budget factor in the amount of time your employees would spend using it? While they may have worked smoothly at the beginning, outdated copiers require a significant amount of time to complete simple tasks. When your employees are spending extra time completing these tasks, your business is losing time and money.

 

It’s becoming harder to find supplies

One of the most glaring telltale signs, when your office equipment needs service and the manufacturer is no longer making the parts. Basic components become increasingly difficult, and expensive, to find. When parts are difficult to locate, your business will be at a stand still when these machines breakdown. Suddenly “old reliable” is more expensive to operate than a newer machine.

 

Why have four when you can have one?

Do you have too many machines performing similar functions? Running several different machines requires a significant amount of energy output and if they are all outdated, a significant amount of maintenance as well. They could be consolidated into one multifunctional printer and end up saving you money on energy output, repairs, and time. One multifunctional printer would reduce the amount of energy used when printing, especially when compared to outdated machines, increasing your ROI in the long run.

 

You’re relying on office equipment to enhance to productivity in the your office. You want your copier working for you, not the other way around! Knowing when to upgrade your office equipment is the first step. By upgrading your office machines, you can increase your return on investment and become more energy efficient. Download your free office assessment today today to learn how Brock Office Automation, Niagara and Hamilton office machine experts, can help your office enhance productivity with superior technology.