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The world of office machines is a fascinating one to a few people, we realize not all people. We get excited about blogs that get people talking about arguably one of the most important facets of their business operations. And often we hear that it is the up front expense of a machine that is preventing our clients from getting a machine that will make their business life better. Fair, totally fair. We understand that. We also know some things that you may not, so here is a quick snapshot of why an upgrade will impact your bottom line positively.
Cost of Operations Burying You
The cost of operating an outdated machine has a few consequences. First, it is inefficient in the use of energy. You do not want a hydro-hog on the office floor, and after an upgrade one of our most common remarks from a happy client is “I had no idea how much energy we were wasting before.” It is like that eye-sore of a “beer fridge” that your parents refuse to get rid of because “it is convenient to keep a second fridge for the holidays.” That logic makes you want to hit your head against a wall! So lets talk about how that same logic is being practiced in your office today. It is an easily corrected conundrum, so take a look at your energy consumption and then we will give you the dollar value that a new machine will represent in monthly savings.
Toner Inefficiency
The reality of the copier industry is that the cost of toner and/or ink is extremely high. It is high for a few reasons. First, high quality printing requires high quality materials, period. Second, your machine is no longer terribly efficient when it comes to maximizing the output and use of the materials within. Like all things, these machines age. No amount of TLC will prevent the years from passing and continued use will result in the requirement to upgrade. Simply put, newer machines equal less toner/ink per print.
The Old Way is the Slow Way
Old machines have technology that people simply aren’t used to anymore. With innovations in office equipment constantly improving and becoming more like the home tech we’re used to, why are we wasting time learning the old-fashioned way? With new technology in upgraded equipment, you’re going to see office productivity hit an all-time high. No more time wasted cursing at a hard-to-use machine that keeps eating your copies.
Too Many Steps
With new innovations, you’ll see those annoying middle steps disappear. You won’t be wasting your time scanning to USB, uploading on your computer, renaming your files and then finally emailing them to their final destination. Upgraded equipment will have you saving time with the ability to scan directly to email, rename your files with a full QWERTY keyboard and so much more. Less steps means wasting less time … and that means saving more money.
Are you convinced yet? If you think you’re ready to take the plunge and upgrade to equipment that just makes sense with your dollars, click below for a free office automation assessment to find out what you need to take your workplace to the next level.
