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The topic of office automation is certainly one that we’ve touch on before. It’s become a standard practice in most businesses, although not everyone understands the benefits it can have for a business. If you’re not in the postition to make the decision, how do you convince your boss to automate the office? Your time is important and you want to be able to simplify daily office procedures. We’ve broken down three benefits to automating your office and why you should talk to your boss.
Upgrading office equipment
Before you talk to your boss you need to make sure you are presenting the right information. Office automation uses electronic solutions to ease your workload. There are multiple levels of automation that can range from simple software additions, such as streamlined email processes, to a multifunctional printer that would reduce space in the office. When broaching the subject of office automation in your work place remember that automation can improve three important aspects of the business: time, performance, and profit.
Reason #1: Spend less time on clerical tasks
Wouldn’t you prefer to focus on the important aspects of your job rather than mundane tasks that seem to consume more time than they should? By automating the office, it allows more tasks to be completed by less people. By streamlining the business process, ultimately leading to an enhancement business performance.
Reason #2: Enhance performance
Office automation develops a system to handle an increase in volume with greater speed, creating higher output levels as a byproduct. Your boss wants the business to be performing at the best level it can, but when your office isn’t automated, employees are not able to handle it in the most efficient methods. Technologies exist to enhance workplace efficiency, such as a document management system allows you to archive and retrieve documents faster and makes sure that the right people have access to the right document at the right time. The automated systems streamline daily tasks, making your life easier- you’re working more efficiently, not harder.
Reason #3: Let money talk
You knew that we would get here eventually, after all money talks. When talking to your boss, you’ll definitely want to mention how office automation can increase profitability. You already have two great reasons at your disposal, by spending more time working on important aspects of your job and streamlining business processes, employees are able to increase efficiency. A more efficient workforce is a profitable workforce. The costs benefits can also be measured by office supplies and office bills. Automated machines can reduce the amount of paper consumed in the office and by consolidating all your seperate office machines, your power consumption will ultimately be lowered.
Preparing how to talk to your boss
Have we convinced you to automate your office yet? The decision to automate makes sense, after all the business will save money in the long run by maximizing productivity and your job will get a little easier. When the decision to automate has been made, you need to find equipment that works with your business, not the other way around. Brock Office Automation will help find the right machines for your business. Not sure how to approach your boss? Download our free resource to help you prepare.
