If you really want to boost your office productivity, consider getting organized.
It may seem like such a minor concept, but it can make a world of difference for yourself and your employees. Take the time to get organized at work and your office productivity will absolutely benefit.
Here’s how you can implement those changes one step at a time.
Start With Your Desk
Your desk is the place where you get the majority of your work done. The majority of your office productivity depends on this spot, so it’s the first thing you should think about. If you are constantly trying to work while surrounded by clutter, you’ll just become distracted and lose focus. It’ll also be hard to find the things you need to get the work done.
Clear off all clutter that doesn’t belong there. Shred or recycle old papers and documents you don’t need anymore. Go through your desk drawers, because clearing stuff of the surface and putting it in a drawer does not count as cleaning.
Use a Schedule, Planner, or Calendar You Will Look at
Our worlds revolve around our phones these days, and your phone allows you to schedule the majority of your life. However, there’s no point in adding items to the calendar app on your phone if you aren’t going to check it regularly.
If you are one of those people who needs to see everything on paper in front of them to remember appointments, projects, or tasks, then get a calendar or planner. Do whatever it takes to find a solution that works for you and helps you stay on top of your work.
Did you know that 25% of workers keep documents in a pile instead of filing them away? This can be a huge office productivity killer.
We understand that filing things is not how you really want to spend your time. However, if you file documents right away instead of waiting, you can save time filing a pile of items later. Not only that, but when it comes time to find that specific document, you’ll be able to find it right away and not waste time looking for it.
Return Items to Their Proper Spots
When you take things from the shelf, storage closet, or other unit, put them back in the right spot. If you don’t, things tend to build up and sit around in places they don’t belong, which makes it hard for the next person who needs to use it.
For example, if you have an all in one laser printer that everyone in the office shares, make sure you put the printer paper and ink in the right spots incase someone else needs them. Don’t send your coworkers on a wild goose chase because that wastes time that could be spent on other things.
Be Proactive in the Future
In the future, if you want to keep up with your supercharged office productivity, you will need to stay on top of your organization. Don’t just spend a few hours cleaning and then let it go back to the way it was. That would really be the biggest waste of time!