Make an intelligent investment with your next MFP

Organizations are consistently turning to MFP’s for their document management needs. MFP’s provide organizations with an all-in-one style machine that can save money and increase office efficiencies and productivity.

Investing in the right MFP is an important decision for your business because the performance capabilities of that machine will determine the everyday functionality of your office. There are a number of factors to focus on to ensure that you make an intelligent investment with your next MFP.

 

Evaluate how a machine can help increase office productivity

Your document strategy should be focused on improving office productivity and receiving a high return on investment. A MFP worth investing in, is one that combines systems into one machine and also accommodates growing technologies like cloud printing. The ability to streamline communications into one machine, a machine that can handle the print and scan volumes needed by your office will do wonders to increase productivity.

 

Invest in user-friendliness

Part of improving productivity is purchasing a machine that is user-friendly for your staff. Providers like Sharp have invested in creating what is referred to as “next generation user interfaces,” these new interfaces are moving printers into the future with touchscreen LCD technology. It may sound fancy, but really they are designed to be user-friendly with high-performance capabilities.

Touch screens allow for easy fingertip control and a menu style that makes scanning, photocopying, and printing easy even for first-time users. The high-quality screens allow for a real look at your document before printout and can allow for functions like page deletion and rotation. Bonus if the MFP has a QWERTY keyboard, then typing in information like email addresses becomes incredibly simple.

 

Invest in security

Digital assets are constantly subject to threats like data leaks, it’s the way of the online world. As technology evolves so must MFP technology in order to combat the real threat of digital theft.  Because MFP’s hold and store large amounts of your businesses data it’s necessary to invest in a machine that provides data encryption, password protection and overwriting. Look for machines and brands that have been recognized under the Common Criteria, an international accreditation for security levels.

 

There are factors that you can also account for when purchasing an MFP like eco-friendliness, device integration capabilities and service agreements. For more information and guidance during your next MFP purchase, connect with the office automation experts of Brock OA.

 

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