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Your printer is probably one of the hardest working items in your office and it can also be one of the most sensitive. You want and need to get the best quality when it comes to your prints, and with a few simple tips and tricks, BrockOA can make sure you optimize your printer’s functionality.
Use your printer often
This is probably the easiest way to make sure your printer functions well. Regular use keeps your print heads clean and clear. If you have an ink printer, using your printer at least several times a week will ensure your ink doesn’t dry up.
Clean your print head
If you are comfortable, clean your print head once a month. To do so, remove the cartridge and clean the head with a little warm water; no fancy cleaners, alcohol or tissues necessary. After the head is completely dry, pop the cartridge back in and you are good to go. If you are unsure about or uncomfortable with cleaning your print head, just give your service team a call and they will be able to give you some guidance.
Clean out the dust
It may seem clean, but paper leaves dust-like residue when it moves through your printer. When that dust builds up, you’re going to have some big problems with paper feeds and other functionality issues. Do notuse a vacuum; compressed air works great to blow out the interior.
Flick the switch
Have you ever felt your printer after it has been on all day? It’s hot. When your printer is on, it is generating heat, which can dry out cartridges and ink, leading to clogged print heads. If the printer isn’t going to be used for a while, like overnight, just turn it off. You can also set your printer to a sleep mode that will allow it to power down after a certain amount of time without printing.
Watch your ink levels
When you notice your ink or cartridge is getting low, change it before it’s too late. When you run your printer completely dry, your printer could see some serious damage.
It’s the little things that make a difference, so don’t ignore them. Your printer, copiers and MFP has built-in diagnostics and will tell you when something is wrong. Don’t ignore maintenance lights and warnings. If something seems wrong, let your service team know before it snowballs into something irreversible.
By taking good care of your printer, you will get the best prints for a long time. It’s not hard to keep your printer or MFP running optimally, but if you’re ever concerned and need some help, just call your service team! That’s what they’re there for.