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How efficient are your office operations? The wrong answer could cost your business more than you’re willing to spend. It is integral for every business, from the smallest start-up to the largest enterprise, to recognize the need for efficiency to cut costs, reduce waste and increase employee productivity.
Standardizing your office equipment (printer, copier, scanner and fax) fleet and investing in a multifunction printer (MFP) is the best way to lower your total cost of ownership and shift your resources to other areas that will help grow your business.
Why is efficiency so important?
Operational efficiency is the most common way to deliver your products or services in a cost-effective way — the most cost-effective way, in fact — while still allowing you to provide the high quality you want to be known for.
So why the sudden push for better operational efficiency? The business world is becoming more and more about doing more with less. It makes sense; you will increase your profitability and be able to keep up with your industry competitors and compete against the ever present online market.
And when you’re working with aging office equipment, it is next to impossible to keep your head above water, let along move forward. It’s time for faster responses, lower costs and higher productivity to keep yourself in the game.
The upside of efficiency
We know you don’t need convincing, efficiency is obviously better than inefficiency, but what are some of the specific benefits of streamlined processes in your office? We’re glad you asked.
Lower costs and improved performance
You can do more with less when you get rid of duplicated processes. For example, when you replace paper-based processes, like copying and filing, with scanning and electronic filing with an MFP, you can reduce costs and up your productivity.
Better customer service
When you operate efficiently, it shows. Your clients will notice the level of service that will keep your business top of mind, becoming known for being fast, accurate and well, efficient. Satisfied clients remain loyal business ambassadors and that means growth.
Automated workflows and empowered people
When you start to get rid of those manual processes and replace them with office automation, you will see a noticeable increase in employee productivity. Productive people are happy people (and they make money!).
When is produced on multiple devices it can end up with multiple, sometimes incompatible, formats. By consolidating your office equipment, you’ll have faster, compatible results with less work.
Choosing the right solution
To improve your business’ efficiency, look for technology solutions that allow everyone in your office to collaborate consistently, efficiently and affordably. The right MFP is out there, with features that will fulfill you wants and needs and leave you wondering, “How did we succeed without this?” Wherever your business, interactions and decisions are happening, your technology should provide you with the solutions that ultimately allows you propel your business performance and growth with ease.