Every business is unique and requires different sizes of office equipment to operate efficiently. There are multiple factors that you should take into consideration when you’re looking to buy or lease office equipment. You want to pick the most cost-effective option that will be efficient for the employees in your office. How do you know whether your business will benefit from an industrial copier or a small business copier? Here are a few things to consider when deciding the right size office equipment you need.
The Size of Your Business
The size of your business dictates your printing needs. First, you need to decide whether your business is small, medium or large. The number of pages your company produces, as well as the number of employees using the equipment, will determine the right size office equipment for your needs. A faster, large multifunctional printer that prints 65 pages per minute (ppm), may not be the most effective for a small business. Meanwhile, the same printer will likely save time and money operating in a large business.
Considering office solutions for large businesses, big volumes of printing and copying can overwhelm your office equipment. If your business frequently prints hundreds of pages, you need office equipment that can handle that capacity. However, if your business has few employees and prints one or two pages at a time, the smallest multifunction printer can be the most effective.
What You’re Using the Equipment For
What do you need your equipment to accomplish? If your business only prints in black and white, a monochrome printer/copier may be the best option to satisfy your budget. However, if you have a lot of people using the equipment for various purposes you may require bigger, higher functioning equipment.
If you’re using your printer for a lot of different jobs and you’re worried about overwhelming your multifunction printer, consider a tandem system. This works by connecting multiple printers to the same network and can deliver similar results to one large printer.
Cost Effective Solutions
The cheapest multifunction printer may not be the most cost-effective. You should take into consideration the amount of energy your printer will use and any additional costs that may come with the office equipment. If you have to constantly replace your ink and toner, it may be time to look into larger office equipment. If your equipment is being overwhelmed, it may consume more energy and is also a sign that you may need to look into larger office equipment.
Let us Help you Make your Decision
Brock Office Automation has the right sized office equipment for your business. Whether your business is small, medium or large, we can help you find the office equipment that will maximize productivity in your office.