Is your office in need of a new MFP?
Investing in an MFP is a big decision, it will affect printing costs and productivity levels within your office for its lifespan. And there are many factors to consider during your research process. But paying special attention to the following five will ensure that you make a smart and informed decision.
Cost per copy
Aside from the initial cost of purchasing your MFP, you will also need to account for the cost of owning and operating the machine. Cost per copy is dependent on the amount of output your office requires and the type of cartridge or toner the MFP needs. In order to determine your cost per copy, take the toner cost per cartridge and divide it by page yield, this will give you, your cost per copy. You can get a more accurate monthly and year costs by doing a print audit to determine your office print volume.
Security
Your MFP stores and holds a lot of digital data that your business will want to ensure is secured. Protecting the confidential information held on an MFP is paramount, many brands have acknowledged this and are offering their own version of security. You will want to understand the level of protection that your MFP promises to provide and the types of protections offered as well.
Connectivity and Accessibility
Printer capabilities are evolving and new technology that allows printing for remote employees has become big business. Many MFP’s and brands have developed their own cloud system which allows employees to connect their phones, tablets and laptops to in-house printers. If accessibility for your remote employees is a need for your business, you’ll want to find an MFP that will support this functionality.
Scanning Capabilities
Many offices love the idea of scan to pdf or email, it increases productivity, decreases the need for faxes and reduces your print output. Different MFP’s offer different scanning options. Many of the latest technology MFP’s even offer touchscreen technology that allows you to manipulate pdfs and documents directly from a printer’s interface. You may also want to consider an MFP that can handle workflows, where scanning a document does not bottleneck other functions.
Brock OA is Niagara’s choice for office automation, we offer a range of MFP’s from the best brands in the world that are perfect for businesses large and small. Our document solutions experts are here to help. Connect with us below and we’ll help you find the best possible MFP for your office.
