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No matter the size of your business, trying to find the best copier for your office can be a time-consuming, confusing and stressful process. You are trying to get the most out of your investment by spending the least amount of money possible and by thinking about your business size and needs, it can be easier than you think.
Start by looking at the number of employees you have. Are you small or home-based office with less than 10 employees, or a larger office with more than 30? Here are some tips to help you find a multifunctional printer that meets your office’s needs and gets you the best and most-needed features.
For the home office
If have a start-up business and are working in a home office, you probably aren’t using a copier or printer all the time throughout the business day. Getting an all-in-one will make it easier to balance jobs while being a more afforableable option.
When you are just starting out, a small-scale affordable multifunctional printer is al you need. Look for a model with a quick print speed (35-40 pages per minute) that is network ready for fast internet speed and USB 2.0 connectivity.
For an office with up to 10 employees
If your business is a little bigger, working out of a dedicated office space with around 10 employees, you are probably using the copier and printer a little more frequently every day. Of course, you are looking to spend a little more, but you need a machine that can print, copy, scan and fax at high speeds. You will also want to consider additional features like a duplex document feeder and scan to email capabilities.
For the small to mid-sized business
As your business grows, so do your print and copy needs. When you have an office with 10 to 30 employees, you’re going to be looking for an MFP with higher performance capabilities to support your busy work place.
Having a copier that is super efficient with the ability to print professional quality copies is integral to a busy office. Be sure to invest in a device that not only supports all of your printing, copying, scanning and faxing needs quickly, but also look for features like mobile printing commands that allow your employees to print remotely.
For the 30+ employee office
With 30 or more employees, you need a pretty impressive machine that doesn’t compromise on print speed or quality. Advanced features like automatic duplexing, security authentication and colour correction could come in handy too.
A business of this size will want to move beyond just printing, copying and scanning and consider MFPs that can also digitally manage documents easily. A machine with an LCD touch screen make dealing with high volumes of paperwork much easier and give you a lot of value for your investment.
When choosing the MFP for your office, make sure you know what features will make your work life better. Once you know what you need, it should be easier to compare models and choose the correct machine that meets your office’s wants and needs.