A Beginner’s Guide to Office Automation Equipment

woman learning how to use office automation equipment

For our business, office automation equipment is our lifeblood. However, we often get caught up in our own expertise and forget that there are many people who need some help getting to know these machines.

Whether you are looking for a new machine for your office, or are trying to get a better understanding of how things work, this beginner’s guide will help you figure it all out.


The Basics of Office Equipment

It’s important to know where to begin. Most offices, regardless of size, generally need a printer, scanner, and photocopier. The bigger the office, the more items you will need.

You will likely be looking for a multifunction printer, as this is often the solution many businesses choose in order to amalgamate all their needs into one convenient machine. However, these machines don’t necessarily work for everyone, so you will need to know your specific business needs in order to find the right office automation equipment.


How to Compare Multifunction Printers

It’s important to do your research and dig deep into the world of multifunction printers. Go online and compare models against one another and take a look at what different machines are offering. Comparing prices is also effective because this is going to be a long-term investment for you or your company, regardless of whether you are leasing or buying.

Additionally, one of the most effective ways to compare multifunction printers is to read the reviews online. This is one of the best ways to determine that you are looking at a high-quality machine.


Inkjet vs. Colour Laser MFP

To the untrained eye, an inkjet and a laser printer may appear to be the same. However, when it comes to the great debate of inkjet vs. laser printing, there are quite a few differences.

The main difference is the ink and printing techniques. Inkjet printers use a process through which the ink is sprayed onto the paper, while laser printers use a laser to etch the design onto the paper, and then toner fills those etchings in. Inkjet printers may be cheaper up front, but the ink cartridges don’t last as long and need to be replaced more often than laser printer toner.


Talk to the Professionals if You Need Some Guidance

When you don’t really know much about office automation equipment, it can be hard to make a decision or figure out what you need. That’s why our professionals are always standing by, ready to make sure you have all of the support necessary to make a purchase you will be completely satisfied with.


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